Administrative Support

Administrative Support

Contract

Are you looking for an administrative positions in a challenging environment? We are looking for an administrative support for an international company.

 

Your profile:

 

  • Calendar management which reflects the business priorities of the team, and supports efficient use of time. Includes scheduling and handling of logistics for department meetings and events.
  • Support professional management of external client meetings
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics.
  • Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting.
  • Develop and organize departmental files, including the support and use of team sites.
  • Handle task and special projects assigned
  • Support executive communications and presentations using excellent command of computer software programs.
  • Actively seek continuous improvement by constantly assessing internal administration procedures and propose alternatives for better functioning.
  • Proactive ability to solve issues, helping to streamline work, drive efficient use

 

Your role:

 

  • Minimum 5 years administrative experience, within a multinational/international organization is an asset.
  • Excellent organizational and interpersonal skills with the ability to work independently as well as within a team.
  • Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively.
  • Absolute ability to handle confidential issues and material
  • Good numerical ability
  • Proactive, anticipates issues, flexible, discrete
  • Sense of responsibility and accountability with a continuous improvement mindset 
  • Written and spoken fluency in English is a must, knowledge of French, Dutch or other languages are an asset.
  • Advanced computer skills using Outlook, Word, Excel and Powerpoint and skillful use of other internal systems such as SAP (expense reporting) and Sharepoint.
  • Event Planning/Coordination experience.
  • Organization and time management

Job Info

Job's start date: 
Monday, April 16, 2018
Job's end date: 
Monday, December 31, 2018
Adress: 

Bruxelles, Belgique

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